We build it. We run it.
Your business, run well.
Marketing, sales, operations and the financials behind them, run as one system on software we build ourselves. Most people who build a small business its website hand it over and leave. We stay and run the thing. You pick the depth.
Free, about five minutes. Findings and next steps first; pricing follows a scope review.
- Before the build starts
- Agreed scope
- Built around your process
- Connected follow-up
- Setup, then monthly management
- Clear payment terms
Outdoor living · Dallas-Fort Worth
New Image Outdoor Living
Pergolas, patio covers and fencing, priced on the site before anyone picks up a phone.
Visit newimagedfw.comFindings that help you choose the next step.
These are example priorities across the packages. Your findings identify what needs attention; we review the scope and timeline with you before preparing a proposal.
Foundation
Get found and stop losing what you already have
- Claim and verify the Google profile
- CRM review-request action and printed QR cards
- Basic search setup and tracking
- Guided capture using approved pricing rules
Follow-up
Give each inquiry a clear next step
- Service, location and service-location pages
- A CRM board with your stages and fields
- Connected booking and quote reminders
Marketing
Choose the program that fits
- Google Ads or local SEO in Systemize
- Agreed programs and markets in Scale
The stance
Agencies sell activity. Operators build systems.
Most businesses do not need another vendor sending reports. They need someone inside the machine: fixing intake, tightening follow-up, making the phones ring and the schedule fill.
That is the job. We build the system, run it with you, and hand you something that keeps working without us standing there.
What we run
Four jobs. One operator.
Most businesses buy these one at a time, from four vendors who never speak. We run them as one system, which is the only way the numbers in one of them tell you anything about the others.
All four run inside the packages today. Marketing is the only one priced on its own so far, and the rest follow.
Marketing
A clear online presence, with ongoing marketing when it fits.
- Custom website with agreed service and location pages
- Google Business Profile setup and basic upkeep
- Google Ads or local SEO in Systemize; agreed programs in Scale
- Review-request emails and monthly printed QR review cards
- Optional content and publishing for your chosen channels
Sales
A clear next step for each captured inquiry.
- Guided lead capture and instant pricing where applicable
- Rates and qualifying rules approved by your business
- An internal lead CRM with your own stages, fields and board
- Connected booking, automatic replies and quote reminders
- Inquiry source tracking within the agreed scope
Operations
Connected tools and a process your team can follow.
- A board configured around how you handle inquiries and jobs
- An owner walkthrough of the agreed setup
- Regular checks of lead capture, booking and automations
- Agreed tool connections in Scale, or quoted as extra work
- A documented inquiry and quote process in Scale
Financials
See the work and cost behind the program.
- Separate setup, management, publishing and external costs
- Instant pricing based on your approved rates and rules
- Monthly reporting on the work in your scope
- Inquiries, bookings and completed-work reporting in Systemize
- Performance reviews by agreed service or location in Scale
How it connects
One inquiry, the whole way through.
Most businesses buy the first of these and nothing after it. The site collects a name and then the name sits in an inbox. This is what the rest looks like.
- 01
They answer, instead of calling
Guided questions collect the job as well as the contact, and price it where your rules allow.
- 02
It lands somewhere with a clock on it
Every inquiry takes a stage and a response time, so nothing waits in an inbox for a day.
- 03
And everything they said is already there
The job, the address, where they came from and how they want to be contacted, before you ring them.
Board and record shown with sample data. Real customer records are not ours to publish.
How deep we go
You do not need all of it on day one.
A business with no website does not need managed ads. A business drowning in leads it never calls back may need better follow-up first. The findings help us review which scope fits.
Growth Readiness Call
Start here
Review the findings, your goals and how the business handles inquiries. We use that context to prepare a scoped proposal if there is a fit.
Findings and next steps
Streamline
Foundation
A custom website, Google profile, guided lead capture and a configured CRM board. Booking, follow-up and review requests connect the customer journey.
The initial build and monthly care
Systemize
One marketing program
Streamline's foundation and monthly care, plus one managed Google Ads or local SEO program, campaign pages, source tracking and a monthly strategy meeting.
Foundation plus agreed marketing
Scale
A bigger growth program
The foundation plus an agreed mix of programs and markets, connected tools and a documented inquiry process. Two operating reviews each month keep the work coordinated.
Programs, markets and connections defined in your proposal
Who we run it for
If customers call, text, or fill out a form, it works.
Trades & home services
Route-based and seasonal work, emergency calls, and quotes that go cold sitting in a truck all week.
Compare the contribution from completed jobs with the full cost of the program. Your job value, delivery costs and available capacity determine what makes sense.
Automotive
Coating quotes, mobile scheduling, storm-response weeks, and booking links customers use instead of calling.
Use your actual job value and delivery costs to work out what additional completed bookings would need to contribute. Revenue alone does not cover the investment.
Professional & personal services
Consultations, retained accounts, and referral work that depends on answering first.
Compare the contribution from an additional client with the full program cost, including the time and resources needed to serve them.
Do not see yours? If customers call, text, or fill out a form, it works.
The method
Streamline. Systemize. Scale.
- 01
Streamline
Build the foundation: your custom website, Google profile, guided lead capture and a CRM board configured for the business.
- 02
Systemize
Run one marketing program: Google Ads or local SEO, supported by campaign pages, inquiry tracking, follow-up and monthly care.
- 03
Scale
Coordinate the agreed programs, markets and tool connections, with a documented inquiry process and two operating reviews each month.
Three depths
Pick the depth, not the package.
Streamline
Get your business set up properly.
$5,000-$7,500 setup, then $1,500-$2,500/month
Advertising, external software and usage costs are separate.
You need a professional online presence and a reliable way to handle inquiries.
Systemize
Attract customers and improve follow-up.
$7,500-$12,500 setup, then $3,500-$5,500/month
Advertising, external software and usage costs are separate.
Your business can take on more work and needs someone to manage its marketing.
Scale
Coordinate a bigger growth program.
$12,500-$25,000+ setup, then $6,500-$10,000+/month
Advertising, external software and usage costs are separate.
You need multiple marketing programs, more markets or deeper sales support.
The software
When the software, or the feature, does not exist.
WellRun runs on a platform built by SystemSmith. When your operation needs a tool connection or feature beyond the package, we can define that work separately. Custom software is scoped and quoted before it is built.
- The WellRun platform your business runs on
- Custom internal tools and dashboards
- Integrations between systems that do not talk
- A missing feature added to the software you already run
- Software built for one operation, not a category
SystemSmith · Our sister company inside New Age Adaptation
Platform sign inNext step
Start with a grade.
Review how your business gets found, captures inquiries and follows up. Get findings and suggested next steps, then review the scope with us before receiving a proposal with pricing and a delivery timeline.
Get your grade and your plan